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Global Game Jam NL

Privacy Policy

Stichting Game Jam Noord-Nederland

Privacy Policy

  1. Introduction

1.1 We are committed to safeguarding the privacy of our website visitors and  event attendees.

1.2 This policy applies where we are acting as a data controller with respect to  the personal data of our website visitors and event attendees; in other words,  where we determine the purposes and means of the processing of that  personal data.

1.3 We use cookies on our website. Insofar as those cookies are not strictly  necessary for the provision of our website and events, we will ask you to  consent to our use of cookies when you first visit our website.

1.4 In this policy, “we”, “us” and “our” refer to Stichting Game Jam Noord Nederland. For more information about us, see Section 11.

  1. Credit

2.1 This document was created using a template from SEQ Legal  (https://seqlegal.com/free-legal-documents/privacy-policy).

  1. How we use your personal data

3.1 In this Section 3 we have set out:

(a) the general categories of personal data that we may process;  (c) the purposes for which we may process personal data; and  (d) the legal bases of the processing.

3.2 We may process data about your use of our website and services (“usage  data”). The usage data may include your IP address and geographical  location. The source of the usage data is our ticketing system. This usage  data may be processed for the purposes of analysing the use of the website  and services. The legal basis for this processing is our legitimate interests,  namely monitoring and improving our website and services.

3.3 We may process your account data (“account data”). The account data includes the following:

  • Name
  • E-mail
  • School/Organisation
  • Desired t-shirt size
  • Goodiebag opt-out
  • The delivery address for the goodiebag (if selected)
  • Your discord username
  • E-mail notifications opt-out

The source of the account data is the  ticket ordering process and form. The account data may be processed for the  purposes of operating our website, providing our services, ensuring the  security of our website and services, maintaining back-ups of our databases  and communicating with you. The legal basis for this processing is our

legitimate interests, namely the proper administration of our website and  events.

3.4 In addition to the specific purposes for which we may process your personal  data set out in this Section 3, we may also process any of your personal data  where such processing is necessary for compliance with a legal obligation to  which we are subject, or in order to protect your vital interests or the vital  interests of another natural person.

3.5 Please do not supply any other person’s personal data to us, unless we  prompt you to do so.

  1. Providing your personal data to others

4.1 We may disclose diet wishes to our suppliers or subcontractors insofar as  reasonably necessary for the organization of our event(s).

4.2 Financial transactions relating to our website and events arehandled by our  payment services providers, Mollie B.V. We will share transaction data with  our payment services providers only to the extent necessary for the purposes  of processing your payments, refunding such payments and dealing with  complaints and queries relating to such payments and refunds. You can find  information about the payment services providers’ privacy policies and  practices at https://www.mollie.com/nl/privacy.

4.3 In addition to the specific disclosures of personal data set out in this Section  4, we may disclose your personal data where such disclosure is necessary for  compliance with a legal obligation to which we are subject, or in order to  protect your vital interests or the vital interests of another natural person. We  may also disclose your personal data where such disclosure is necessary for  the establishment, exercise or defence of legal claims, whether in court  proceedings or in an administrative or out-of-court procedure.

  1. Retaining and deleting personal data

5.1 This Section 5 sets out our data retention policies and procedure, which are  designed to help ensure that we comply with our legal obligations in relation  to the retention and deletion of personal data.

5.2 Personal data that we process for any purpose or purposes shall not be kept  for longer than is necessary for that purpose or those purposes.

5.3 We will retain your personal data as follows:

(a) Any information you entered to purchase tickets will be retained for a  minimum period of seven (7) years following the date of the event you  purchased tickets for, and for a maximum period of ten (10) years  following the date of the event you purchased tickets for.

5.4 Notwithstanding the other provisions of this Section 5, we may retain your  personal data where such retention is necessary for compliance with a legal  obligation to which we are subject, or in order to protect your vital interests  or the vital interests of another natural person.

  1. Amendments

6.1 We may update this policy from time to time by publishing a new version on  our website.

6.2 You should check this page occasionally to ensure you are happy with any  changes to this policy.

6.3 We may notify you of significant changes to this policy by email.  7. Your rights

7.1 In this Section 7, we have summarised the rights that you have under data  protection law. Some of the rights are complex, and not all of the details have  been included in our summaries. Accordingly, you should read the relevant  laws and guidance from the regulatory authorities for a full explanation of  these rights.

7.2 Your principal rights under data protection law are:

(a) the right to access;

(b) the right to rectification;

(c) the right to erasure;

(d) the right to restrict processing;

(e) the right to object to processing;

(f) the right to data portability;

(g) the right to complain to a supervisory authority; and

(h) the right to withdraw consent.

7.3 You have the right to confirmation as to whether or not we process your  personal data and, where we do, access to the personal data, together with  certain additional information. That additional information includes details of  the purposes of the processing, the categories of personal data concerned  and the recipients of the personal data. Providing the rights and freedoms of  others are not affected, we will supply to you a copy of your personal data.  The first copy will be provided free of charge, but additional copies may be  subject to a reasonable fee. You can request a copy of your personal data by  emailing us.

7.4 You have the right to have any inaccurate personal data about you rectified  and, taking into account the purposes of the processing, to have any  incomplete personal data about you completed.

7.5 In some circumstances you have the right to the erasure of your personal  data without undue delay. Those circumstances include: the personal data are  no longer necessary in relation to the purposes for which they were collected  or otherwise processed; you withdraw consent to consent-based processing;  you object to the processing under certain rules of applicable data protection

law; the processing is for direct marketing purposes; and the personal data  have been unlawfully processed. However, there are exclusions of the right to  erasure. The general exclusions include where processing is necessary: for  exercising the right of freedom of expression and information; for compliance  with a legal obligation; or for the establishment, exercise or defence of legal  claims.

7.6 In some circumstances you have the right to restrict the processing of your  personal data. Those circumstances are: you contest the accuracy of the  personal data; processing is unlawful but you oppose erasure; we no longer  need the personal data for the purposes of our processing, but you require  personal data for the establishment, exercise or defence of legal claims; and  you have objected to processing, pending the verification of that objection.  Where processing has been restricted on this basis, we may continue to store  your personal data. However, we will only otherwise process it: with your  consent; for the establishment, exercise or defence of legal claims; for the  protection of the rights of another natural or legal person; or for reasons of  important public interest.

7.7 You have the right to object to our processing of your personal data on  grounds relating to your particular situation, but only to the extent that the  legal basis for the processing is that the processing is necessary for: the  performance of a task carried out in the public interest or in the exercise of  any official authority vested in us; or the purposes of the legitimate interests  pursued by us or by a third party. If you make such an objection, we will  cease to process the personal information unless we can demonstrate  compelling legitimate grounds for the processing which override your  interests, rights and freedoms, or the processing is for the establishment,  exercise or defence of legal claims.

7.8 You have the right to object to our processing of your personal data for direct  marketing purposes (including profiling for direct marketing purposes). If you  make such an objection, we will cease to process your personal data for this  purpose.

7.9 You have the right to object to our processing of your personal data for  scientific or historical research purposes or statistical purposes on grounds  relating to your particular situation, unless the processing is necessary for the  performance of a task carried out for reasons of public interest.

7.10 To the extent that the legal basis for our processing of your personal data is:  (a) consent; or

(b) that the processing is necessary for the performance of a contract to  which you are party or in order to take steps at your request prior to  entering into a contract,

and such processing is carried out by automated means, you have the right  to receive your personal data from us in a structured, commonly used and  machine-readable format. However, this right does not apply where it would  adversely affect the rights and freedoms of others.

7.11 If you consider that our processing of your personal information infringes  data protection laws, you have a legal right to lodge a complaint with a  supervisory authority responsible for data protection. You may do so in the  EU member state of your habitual residence, your place of work or the place  of the alleged infringement.

7.12 To the extent that the legal basis for our processing of your personal  information is consent, you have the right to withdraw that consent at any  time. Withdrawal will not affect the lawfulness of processing before the  withdrawal.

7.13 You may exercise any of your rights in relation to your personal data by email  to us.

  1. About cookies

8.1 A cookie is a file containing an identifier (a string of letters and numbers) that  is sent by a web server to a web browser and is stored by the browser. The  identifier is then sent back to the server each time the browser requests a  page from the server.

8.2 Cookies may be either “persistent” cookies or “session” cookies: a persistent  cookie will be stored by a web browser and will remain valid until its set  expiry date, unless deleted by the user before the expiry date; a session  cookie, on the other hand, will expire at the end of the user session, when the  web browser is closed.

8.3 Cookies do not typically contain any information that personally identifies a  user, but personal information that we store about you may be linked to the  information stored in and obtained from cookies.

  1. Cookies used by our service providers

9.1 Our service providers use cookies and those cookies may be stored on your  computer when you visit our website.

9.2 We use WooCommerce as our ticketing system provider. This service uses  cookies for the operation of their service. You can view the cookie policy of  this service at https://automattic.com/cookies/.

9.3 We use Mollie B.V. as our payment provider. This service uses cookies for the  operation of their service. You can view the cookie policy of this service at  https://www.mollie.com/nl/cookies.

  1. Managing cookies

10.1 Most browsers allow you to refuse to accept cookies and to delete cookies.  The methods for doing so vary from browser to browser, and from version to  version. You can however obtain up-to-date information about blocking and  deleting cookies via these links:

(a) https://support.google.com/chrome/answer/95647 (Chrome);

(b) https://support.mozilla.org/en-US/kb/enable-and-disable-cookies website-preferences (Firefox);

(c) https://www.opera.com/help/tutorials/security/cookies/ (Opera);

(d) https://support.microsoft.com/en-gb/help/17442/windows-internet explorer-delete-manage-cookies (Internet Explorer);

(e) https://support.apple.com/kb/PH21411 (Safari); and

(f) https://privacy.microsoft.com/en-us/windows-10-microsoft-edge-and privacy (Edge).

10.2 Blocking all cookies will have a negative impact upon the usability of many  websites.

10.3 If you block cookies, you will not be able to use all the features on our  website.

  1. Our details

11.1 This website is owned and operated by Stichting Game Jam Noord-Nederland.

11.2 We are registered in the Netherlands under registration number 71827668,  and our registered office is at W. Dreesstraat 20, 9728ST, Groningen, the  Netherlands.

11.3 Our principal place of business is at W. Dreesstraat 20, 9728ST, Groningen,  Nederland.

11.4 You can contact us:

(a) by post, to the postal address given above;

(b) by email, using the email address published on our website from time  to time.